Description

The financials page allows you to view all your financial reports in several different ways.

In order to create/edit these reports, see this article: Edit Financial Reports

Filters

These are the options for initial filters of the report:

  • Report - The financial report to view
  • Journal Status - Limit balances to include only journals created in this status
  • Start Date - Limit results to journals posted on or after this date
  • End Date - Limit results to journals posted on or before this date
  • Report Type - The report type determines how the financial group balances are displayed, e.g. what the columns represent. See below for further information on each report type.
  • System Location Picker - in addition the the visible form fields, the system location picker will also limit results the journals posted in the selected location or any of its children. For more detail on this see this article: System Location Picker. If a new location is selected after clicking submit, the report will instantly refresh with the new consolidated location data.

Comparative Date Range

You can compare two different date ranges side by side when choosing the Report Type as Customers/Vendors or Dimensions (Cost Center, Product, Jobs, or Custom). Toggle On the Compare Date Range selection to choose a second set of Start/End Dates:

Actions

After the report is displayed you can perform the following actions:

  • Switch the system location - This will re-consolidate the report with respect to the selected location
  • Export the report to CSV
  • Expand/Collapse groups to view the report easily
  • Drill into listed balances - Click any balance to view all the journal entries that sum to the balance in question.
  • Name Width - Adjust the width of the row line titles on the far left

Report types

Note: Once you have more than 20 Dimensions/Customers/Vendors, a new select box to choose up to 20 will populate to multi-select the options to display in the report.

Entity

The entity financial report will provide balances for all first level child Locations(entities), the balance for the selected Location(not including child locations) and the total (Consolidated column).

Month

The month financial report provides balances broken down by month for the selected date range. The maximum date range selectable is 12 months.

Cost Centers, Products, Jobs, Custom Dimensions

These financial reports will provide balances broken down by object. The 'None' column is all journals without an object selected. As with the other reports the "Consolidated" column is the total for all columns.

Customer and Vendors

These financial reports will provide balances broken down by customer or vendor as the column headers. The 'None' column is all journals without a customer/vendor selected. As with the other reports the "Consolidated" column is the total for all columns.

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