Description

Manage Bills from this page:

Add/Edit Bill

Enter all required fields and click submit. You can also click the down arrow next to the submit button and click 'Submit and New' to open a new blank Bill to complete.

The following fields are available:

  • Vendor - Vendor for the Bill (click the + icon to Add New Vendor)
  • Reference - Bill Reference Field
  • Invoice Date - Date of the Bill
  • Posting Date - Journal posted date of the Bill
  • Location - Location to post the Bill to
  • Intercompany Location - Intercompany Location to post the Bill to
  • Due Date - Date the Bill is due
  • Currency - currency Bill is created in
  • AP Account - Ledger Account to use as the Accounts Payable side of the journal entry

Line Items

  • Item/Description - click to toggle between a description/item/kit line item.
  • Cost Center - The line items associated cost center
  • Job - The line items associated job, only this customers jobs will be available
  • Product - The line items product.
  • Expense Account - if the line item is a description type, this will be the alternate side of the journal entry from the AP Account
  • Quantity - Number of items
  • Amount - Price per item
  • Tax Code- Select the tax code to apply a percentage tax to the Bill
  • Tax Amount - Populated from the Tax Code or manually entered
  • Total - Quantity * Amount + Tax Amount
  • Drop here to add attachments - Drag and Drop attachments to upload them and associate them with the Bill
  • Notes - Long form text field for extra information regarding this Bill

Actions

  • Details - Click the Bill number to view the Bill's detail Page. For more information see this article: Bill Detail
  • Attachments - - Click to view a list of the Bills attachments and download.
  • Approve -  - Click to approve the Bill. This does the following. Set the Bill to status 'approved'Posts Bill's associated journal entries
  • Edit -  Update Bill's fields
  • Create IC Document Journal - Click to create an IC document journal entry for this Bills
  • Void -  - Void Bill. This does the following. Sets the Bill to status 'voided' and posts a journal entry reversing the issued entry.
  • Delete -  Delete this Bill

Notes

When a Bill is created, its status is 'created', and associated journal entries are created in 'draft' status.

A Bill's journal entries cannot be modified, you must edit the Bill itself and the associated journals will be updated.

Once a Bill is approved, the journal entries will be posted.

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