Description

Manage bills from this page

Add/Edit Bill

Enter all required fields and click submit.

When a bill is created, its status is 'created', and associated journal entries are created in 'draft' status.

A bill's journal entries cannot be modified, you must edit the bill itself and the associated journals will be updated.

Once a bill is approved, the journal entries will be posted.

The following fields are available

  • Vendor - Vendor's customer
  • Reference - Bill Reference Field
  • Invoice Date - Date of the bill
  • Posting Date - Journal posted date of the invoice
  • Location - Location to post the invoice to
  • Intercompany Location - Inter-Company Location to post the invoice to
  • Due Date - Date the invoice is due
  • Currency - currency invoice is created in
  • AP Account - Ledger Account to use as the Accounts Payable side of the journal entry

Line Items

  • Item/Description - click  to toggle between a description/item/kit line item. 
  • Cost Center - The line items associated cost center
  • Job - The line items associated job, only this customers jobs will be available
  • Product - The line items product.
  • Expense Account - if the line item is a description type, this will be the alternate side of the journal entry from the AP Account
  • Quantity - Number of items
  • Amount - Price per item
  • Total - Quantity * Amount
  • Drop here to add attachments - Drag and Drop attachments to upload them and associate them with the invoice
  • Notes - Long form text field for extra information regarding this invoice
  • Drop here to add attachments - Drag and Drop attachments to upload them and associate them with the invoice
  • Notes - Long form text field for extra information regarding this invoice

Actions

  • Details - Click the bill number to view the bill's detail Page. For more information see this article: Bill Detail
  • Attachments - - Click to view a list of the invoices attachments and download.
  • Approve -  - Click to approve the bill. This does the followingSet the bill to status 'approved'Posts bill's associated journal entries
  • Edit -  Update bill's fields
  • Create IC Document Journal - Click to create an IC document journal entry for this Invoice
  • Void -  - Void bill. This does the following. Sets the bill to status 'voided' and posts a journal entry reversing the issued entry.
  • Delete -  Delete this bill
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