Description

The Bill Detail tab under Accounts Payable>Bills>Detail aggregates all line item information entered in Bills. You can use this tab to filter and review the contents of Bills all together in one place:

Columns

Many of the columns of the Bill Detail page reference the Bill that the line item falls under:

  • Number - Unique identifier for the Bill
  • Status - Current status of the Bill (Created, Partial Payment, Voided, Paid, Approved)
  • Item - The Item/Kit/Description for the Bill (see icons below to determine between them)
  • Vendor - Vendor of Bill
  • Location - Location of Bill
  • Invoice Date - Date of Bill
  • Ledger Account - For Description line items, this will be the alternate side of the journal entry from the AP Account. For Items/Kits line items, this will be the Bill Account set up when creating the Item/Kit.
  • Cost Center - Cost Center associated with Bill (if any)
  • Product - Product associated with Bill (if any)
  • Job - Job associated with Bill (if any)
  • Custom Dimensions - Custom Dimension associated with Bill (if any)
  • Amount - Price per Description/Item/Kit
  • Quantity - Number of Description/Item/Kit
  • Tax - Tax entered manually or from a Tax Code (if any)
  • Total - Quantity * Amount + Tax Amount

The Items column can be either a Description/Item/Kit:

  • The clipboard icon indicates a Description for the line item
  • The box icon indicates an Item for the line item
  • The multi-box icon indicates a kit

Actions

  • Click the blue highlight text under the Number column to bring up the original Bill for the line item
  • Click the blue highlight text of the Item or Kit in the Item column to bring up the Item/Kit details
  • Click the blue highlight text of the Vendor to bring up the full Vendor details
  • Filter across the columns by select boxes (e.g. Status), Type to Filter (e.g. Vendor), or Date Ranges
  • Sort most columns in ascending or descending order
  • Adjust columns and number of rows presented through the column selector icon in the top right above the table, and click Save Table Settings to always have that view when returning (this is on a per user basis)
  • Export Visible Columns - Export the current view of the table from the icons at the top right of the table
  • Export All Columns - Export all column information from the icons at the top right of the table

Did this answer your question?