Description

Create and edit your chart of accounts to use across all Locations and Documents (e.g. Journal Entries, Invoices) within SoftLedger.

 

 

Create/Edit Ledger Account

Enter all required fields and click submit. You can also click the down arrow next to the submit button and click 'Submit and New' to open a new blank Ledger Account to complete.

 

  • Number - Unique account number. Note: Must be only Numbers (no other characters) and max length of 16 digits.
  • Name - Name of the account.
  • Description - Extra account information.
  • Type - Account Type (See reference below)
  • Sub-Type - Account Sub-Type (See reference below).
  • Location - Root Location (entity) this account is associated with (Please note, unless you need to create different charts of accounts per entity, the Location dropdown can be set to Global).
  • Natural Balance - Account natural balance (either debit or credit).
  • Inter Company Account - Option to set a default account to populate when creating inter company entries for this selected account.
  • Include Child Locations - Push this account down to all children of the selected Location. On - Allow posting journal entries for this Ledger Account to this account's Location's children. Off - Only allow posting journal entries for this Ledger Account to this account's Location. For more information see here
  • Revalue Forex Rates - Set On for any accounts that will be need to revalued for foreign currency gains and losses at month end.
  • Inactive - Toggle this On if you would like to deprecate an account, but keep Off if you want this account to be available

Account Type Hierarchy

The following hierarchy is used for Ledger Account Types and Sub-Types. The top level are Balance Sheet and Income Statement accounts. This is important as balances for Balance Sheet accounts in reports will show the running total from beginning of time, vs. Income Statement accounts, which are Month to Date. When creating a Ledger Account you can create a new Sub-Type by typing and submitting the account with the new Sub-type.

 


Account List Actions

 

  • Edit - Update Ledger Account details.
  • Delete - Delete this Ledger Account (could fail if another object such as Journal Entries are using this).
  • Create Template Account - Create a new Ledger Account using the same information for an existing Ledger Account (except the Number will need to be new and unique).
  • Filters - Filter what appears in the table based on one or more fields available in the table.
  • Saved Views - You can create a set of filters that you would like to save to be able to quickly filter a table.
  • Column Selector - Hide and reveal extra columns and the number of rows visible in the table per page.
  • Export - Table data can be exported using the export button at the top of the table.