Apply Refund Credits in AP

Created by Travis Lander, Modified on Thu, 18 Feb, 2021 at 9:52 AM by Travis Lander

Description

Apply your previously created AP Credits as refunds to Vendors from here. The AP Credits available to be used for refunds from this page will be limited to those with status "issued" or "partial payment".

Columns

The following columns are available in the table

Number -The AP Credit number.
Due Date - The date the AP Credit had been marked due.
Reference - AP Credit Reference field
Vendor - The Vendor the AP Credit was created for.
Location - The Location the AP Credit was created in.
Amount - The total amount that the AP Credit was created for.
Amount Due - The amount left to be refunded on the AP Credit
Amount To Pay - Amount to apply to the already created AP Credit.
Payment Date - Date to mark as paid.
Posting Date - Date to use to post associated Journal Entry.
Memo - Text field for description of applying AP Credit that can be reviewed on Payments page.

Create Refund Payments

Select which Ledger Account to use as the debit side of the transaction (e.g. a Cash account) for one or more of the rows of AP Credits in the table.
Enter the Amount to Pay in the corresponding row(s) for the AP Credit to create a refund payment for.
Enter Payment and Posted Dates on the row(s) of any lines with Amount to Pay entries.
Enter an optional Memo on the row(s) of any lines with Amount to Pay entries.
Click the Pay button next to the Ledger Account selection at the top of the table.
Confirm the payments:

Once confirmed, the amounts will be applied to the Vendor as Payments, but will need to be approved on the Cash Management>Pay Bills>Payments tab (if your settings require this).

Note: Add the Amount Due, Dates, and Memos for multiple rows at a time and Pay and Confirm rather than creating Payments row by row.

Individual Row Actions

Each row has the following actions:

AutoFill Row - Click to fill the Amount to Pay field with the Amount Due, and fill the Payment and Posted Dates with the system date in the upper right corner.
Clear Row - Clear out any entered data in the row.

Refund Credits Table Actions

Filters - Filter what appears in the table based on one or more fields available in the table.
Saved Views - You can create a set of filters that you would like to save to be able to quickly filter a table.
Column Selector - Hide and reveal extra columns and the number of rows visible in the table per page.
Export - Table data can be exported using the export button at the top of the table.