Description

SoftLedger creates payment objects when a Bill is paid (either through applying a Vendor Credit, sending a check, or entered manually). You can see a list of payments under Cash Management>Pay Bills>Payments:

 

Columns

The following information is available for payment objects:

  • ID - Unique identifier for the payment.
  • Type - The type of payment: "Vendor Credit", "Manual", "Check", and "AP Refund".
  • Status - Current status of the payment: "Created", "Approved", or "Voided".
  • Location - Entity associated with the payment.
  • Invoice - Invoice associated with cash receipt payment.
  • Bill - Bill associated with AP payment.
  • Cash Receipt - Linked cash receipt for AR payment.
  • Vendor Credit - Linked vendor credit.
  • Payment Date - Transaction date of the payment, for checks this will be the date on the check.
  • Posted Date - Date the check will be posted to the ledger.
  • Memo - Brief text about payment. For checks this will show on the check memo line.
  • Check Number - For sent checks, this is the auto-created check number. For printed checks this is manually assigned by the user.
  • Amount - Total amount of the payment.

 

Individual Payment Actions


  • Approve - Confirms the payment and updates the associated documents (e.g Bills or Invoices). For check payments, this will mail the check.
  • Edit - For a "Created" payment, you can modify some details of the payment.
  • Print Check - Approved manual payments can be printed as checks.
  • Void - "Approved" payments can be voided. This will reverse the approval.
  • Delete - "Created" payments can be deleted.

 

Payment Table Actions

  • Filters - Filter what appears in the table based on one or more fields available in the table.
  • Saved Views - You can create a set of filters that you would like to save to be able to quickly filter a table.
  • Column Selector - Hide and reveal extra columns and the number of rows visible in the table per page.
  • Export - Table data can be exported using the export button at the top of the table.