TABLE OF CONTENTS

• Description
  • Upload File
  • Errors
• Important Considerations

Description

SoftLedger has the ability to bulk upload objects (e.g. Journal Entries, Invoices, etc.) from csv/excel files to facilitate data creation.

All bulk upload pages will have a similar table and fields as follows:

The following fields are present on this screen:

• Name - Name of the file uploaded. Click the name to pull up the jobs status and detail.
• Run On - The timestamp when the bulk upload job was run.
• Type - The type of bulk upload job, this will be the type of object  (e.g. Journal in this screenshot above).
• ID - The System Job Identifier. Throughout the platform (e.g. Financial>Journals, Journal Report), you can filter via System Job ID  number, signifying that Journal Entry was created as a result of this bulk upload job.
• Status - status of the job (completed, failed, or queued).
• Progress - progress of the job. Click the Refresh Button to update the status of any outstanding jobs 

Upload File

You can upload either a csv or xlsx format file in the appropriate template through the +New button with a window such as this:

• Select the file in csv or xlsx format
• Select the currency for the transaction currency of the data in the upload

Errors

Bulk upload errors will mostly have two columns. The first column will be a reference to the file row causing the issue, and the second column will be the comma separate list of errors on that row.

For Example:

See the specific bulk upload articles and templates below:

• Bulk Upload Journal Entries
• Bulk Upload Invoices
• Bulk Upload Bills 
• Bulk Upload Crypto Transactions

Important Considerations

1. Bulk Uploads should be xlsx format with the first tab in the file as the upload template.
2. If using custom fields on any documents to be uploaded, the format for the column header should follow this logic: "customFields.<property>" (case sensitive). For example, if a custom field created with a property title of "ExternalSource", this would look like this: customFields.ExternalSource
3. If using custom dimensions on any documents to be uploaded, the format for the column header should follow this logic: Name of Custom Dimension as it appears in UI (case sensitive), followed by ".id". For example, if a custom dimension is created named "Region", the column header would be titled: Region.id
4. Uploads have a maximum file size of 5MB (generally around 15-20k rows).